CAED Foundation Executive Board Meeting Minutes

                 SAN LUIS OBISPO, CA, CAL POLY ALUMNI HOUSE

DATE:    October 2, 2004

Jim Elmlinger called the meeting to order at 8:58 A.M.

INTRODUCTIONS:

All those present introduced themselves.

MEETING MINUTES:

The meeting minutes from the May 1, 2004 Board Meeting were approved as mailed

TREASURER’S REPORT:

Gil Labrie (Board Treasurer) read the treasurer's report.  He will forward a copy of the actual financial report for attachment to these meeting minutes.

OLD BUSINESS:

Web Site
Jim Elmlinger reported on the update of the web page.  The pledge card and information is posted and can be down loaded.  We need to follow-up with Tanya to make sure that those who have donated and are entitled to a premium, i.e. "The Whole Enchilada" have received the item.  There have been four more categories added for amounts donated.

Fred Sweeney suggested that the pictures of each of the officers and Paul Neel as director be posted on the web site.

Hasslein Chair
Fred Sweeney reported that through pledges we are at the $1.5 Million Dollar mark and the chair is under way.  We believe that shortly the amount is going up to $2.5 Million, as there is a piece in the works that will move that up.  We would like to push this to $3 Million so that in the not too distance future we can fund two chair positions.  If we do indeed get to that point we may want to choose a name change for the second chair.  There is a challenge from anonymous alum from the '64 class in the amount of $50,000 and a letter has been sent out to those class members putting forth this challenge.

A question was asked if the Foundation is getting the credit for the raising of the monies for the Hasslein Chair and Fred explained that it definitely has with the College giving the recognition to us.

Status of Blade Sculpture in Poly Canyon:  Nick Watry reported that the blades were being erected today.  The first set of blades was to last 40 years and the goal with the new set is that they last 100 years.  There is a very prominent place for the sculpture and the landscape architecture students choose the site and are putting in some paths, benches, etc.

Hasslein Sculpture
Nick Watry reported that the life-size sculpture of George has been completed and will be installed this Friday.  The sculpture is of George sitting on a bronze bench.  It will be in the center courtyard where it will have a lot of exposure.  There will be a dedication at Homecoming.  There will be meetings at this location between freshman students and professors.  There will be a web site address on the donor board.  Jim Elmlinger suggested that the address be the CAED Foundation web site and that met with everyone's approval. 

Increasing Membership
Fred Sweeney reported that at the last meeting he had put together a position paper to recruit graduation classes so that we can build the base by which we can have general membership but also have somewhere to select members for the board.  He would like to implement that process going in the coming year and will need someone to come forward to lead that effort.  It could be pulled off with a two-person committee with help from Paul Neel and also from Tanya.  There needs to be a packet of information that would be ready to give to the graduates in June.

 NEW BUSINESS:

Election of officers
Jim Elmlinger reported that he had received an Email from Rick Holden and that he is finishing up his SARA presidency and will be back on the board shortly.  Spoke with Jim McIntosh who was our secretary for a while and he is just very busy with his business and wants off the board at this time.  He will stay involved and will come back on the board in the future. 

It was agreed by the board to vote on the slate of officers.  The board appointed Paul Neel as Executive Director for another term.  The slate of officers for the 2004-2005 term is President Fred Sweeney, Vice President Jeff Emrich, Treasurer Gil Labrie and Bill Ehrlich Ass't Secretary.  It was moved by Nick Watry and seconded by Gil Labrie that the slate of officers be accepted.  Motion passed.  Bill Brown will be asked if he will fill the open slot of Recording Secretary and this will be voted on at a later time.

A question was brought up as to the availability of the revised by-laws and Jim Elmlinger indicated that he would send a copy to each of the board members. 

Election of Representatives to the Cal Poly Alumni Assoc. (CPAA) and the Dean's Advisory Council
Jim Elmlinger reported that there are two CPAA meetings a year and a retreat that is also a meeting.  CAED Foundation is the official representative of the College of Architecture & Environmental Design on the CPAA Board of Directors.  There are also a number of alumni functions that you can attend around the state.  The meetings are held at the Alumni House.  The CPAA is the model for the Cal State system.  It was moved and seconded that the Foundation immediate past president be the representative to the Cal Poly Alumni Board.

The Dean's Advisory Council
There is now a permanent CAED Foundation seat on the council.  This seat is not for a particular individual it is for the Foundation.  There are two meetings a year.  There are some major players on the board and it is very dynamic.  Dean Jones gave the Foundation a lot of recognition about what the Foundation is doing as relates to the Hasslein Chair, scholarships, etc.  There was extensive discussion on who would be the representative to the Dean's Advisory Council.  It was moved and seconded that the president of the foundation board should be the representative.  

College Update by Dean Tom Jones 
Dean Jones reported on the endowment balance and our goals; the letter that went out to all the CAED alums.  Dean Jones indicated that with the cutbacks that have been put into effect by the legislature it is even more imperative that we continue to support the Hasslein Chair so that these important classes can be taught.  (Tape malfunctioned.)

There was a brief conversation with Fred Sweeney and Dean Jones reiterating what had been discussed earlier in the meeting as respects increasing the goal for the Hasslein Chair to $3 Million.

The meeting was adjourned at 1:05 PM.

Respectfully Submitted,

Jim Elmlinger

President